Speaker Guidelines

In this section you will find the presentation guidelines for speakers and session chairs.

Before submitting your paper please read the author guidelines. To open the file click here.

Language

The conference will be conducted in English.

Speaker Guidelines

Please note the following general guidelines:

  • Lectures should last 30-35 minutes (plus 10 minutes for Q&A from the floor) and should contain both practical and theoretical information
  • Workshops may range from 1 hr to 1.30 hrs
  • You should email your PowerPoint presentation (saved as 2003, Windows XP) by February 4th to english @ chemistry . uoc . gr
  • You should bring a back-up of your presentation on a CD and a USB stick

Handouts

A full electronic copy of any handouts you intend to give to participants should be sent by email by February 1st. Otherwise, printed handouts should be brought with you to the conference. Please note we cannot photocopy handouts on the day.

All files should be submitted in Windows XP, 2003. All figures, tables, and graphics should be embedded within the text to which they are referred (not linked). Handouts will not be printed in colour.


Deadlines for Speakers

To ensure a successful conference it is important that you meet the following deadlines:

February 1, 2009: Submit handouts

February 4, 2009: Submit PowerPoint presentation

February 2-7, 2009: Submit paper for publication


Speaker substitutions

Speaker substitutions are generally not allowed. Our speakers are chosen for their knowledge and communication capabilities, not because of who they work for. If for some reason you need to cancel, please let us know ASAP, and provide replacement recommendations in case we do not already have a speaker on the waiting list for that particular topic.

PowerPoint slide guidelines

  • Try not to use small fonts on your PowerPoint slides. Suggested minimum font size is 20-point.
  • Try to keep to the rule of no more than six lines and six words per line; avoid using long sentences or paragraphs; best to use bullet points.
  • Try not to use slide transitions; these can be annoying distractions from your central message.
  • Try not to read your slides unless it is a quote or for added emphasis

Guidelines for Chairs/Introducers

  • You are responsible for introducing the Speakers.
  • If time is limited, consider asking the audience to hold all questions until the end of the presentations.
  • Ask speakers to use the microphone and to repeat questions during the Q&A period.
  • Position yourself next to the podium. Consider having a silent timer visible to the speaker.
  • Do not let speakers go significantly overtime which will reduce time available for subsequent speakers. During the Q&A time, be ready to intervene if either a questioner or speaker becomes long-winded or if a questioner starts making a speech or becomes polemic; politely insist they voice their question.
  • Distribute the handouts to the audience in advance.

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